Vulnerable Adult Policy


15th October 2021



A ‘Vulnerable Adult’ is defined as:
“a person who is, or who may be, in need of community care services by reason of mental or other disability, age or illness; and who is, or may be, unable to take care of him or herself, or unable to protect him or herself against significant harm or exploitation.” “Good Practice With Vulnerable Adults”, Jackie (EDT) Prichard, Jessica Kingsley Publishers
The Glens Centre operates a Vulnerable Adult Protection Policy which is subject to regular review. The Glens Centre has a responsibility to ensure all vulnerable adults attending any of the organization’s events and activities are accompanied by at least one other appointed adult who is aware of, and will follow, The Glens Centre’s Vulnerable Adult Protection Policy. The vulnerable adults must be supervised at all times during the organization’s events and activities to ensure against their involvement in activities which are considered dangerous or disadvantageous in some way(s).
As far as is possible, The Glens Centre will endeavour to ensure that all staff and volunteers have current satisfactory Garda (South of Ireland) and Police (North of Ireland) checks completed before they work with participants considered to be ‘vulnerable adults’ as part of The Glens Centre projects and events. Where this is not possible, efforts will be made to acquire accurate and satisfactory references from previous employers.


A code of behaviour will be in place which staff (whether full-time or part- time) or volunteers (whether full-time or part-time) must strictly adhere to at all times during The Glens Centre events and activities. (This code can help minimise the risk of abuse or harm to vulnerable adults during The Glens Centre events and activities as well as help protect all staff and volunteers from false accusation.)
This code of behaviour insists that staff and volunteers must not spend excessive amounts of time alone with vulnerable adults and should, conversely, endeavour to avoid situations where this may arise. Any necessary meetings with vulnerable adults should be conducted as openly as possible with the awareness of other staff, volunteers and/or other adults present. Where possible, it is preferred that any necessary meetings are conducted within sight of other staff, volunteers and/or other adults present. Should any meetings be deemed to require privacy, doors to the rooms where the meetings are conducted must be left open (propped open, if necessary).


Staff /Volunteers must NOT:

* Engage in games of a physical nature unless as vital elements of drama/art workshops or structured sports activities. (In the planning of drama/art workshops and sports activities, staff/volunteers should attempt, where possible, to avoid activities which require such physical contact.)
* Engage or allow inappropriate physical contact with, or make sexually suggestive comments to, vulnerable adults.
* Perform tasks, involving physical contact, for vulnerable adults which they are capable of doing themselves.
Please note that all the above policies apply whether activities or events are conducted in any premises or venues both indoor and outdoor, as well as during travel to and from any other premises/venues, as part of The Glens Centre activities or events.


Parents/Carers have an obligation to inform The Glens Centre staff of any of the following that may impact on the positive experience or safety of their child or young person when becoming involved in The Voice of Older People activities or events;
* Any relevant medical history should be disclosed to the Coordinator and on a need-to-know basis with staff, volunteers or arts facilitators.
* Correct information as to who is the designated carer and collector of children/older people from The Glens Centre activities and/or events should be disclosed to staff, volunteers or facilitators.

  • Where applicable, all parents/carers must adhere to timetables with regard to “drop off and pick up” times in relation to attending events & activities.
  • Any family history that is impacting negatively on their child, and may cause behavioural issues to arise as a result, should also be disclosed if possible to staff, volunteers or facilitators with a proviso that all information is confidential.
  • Any special needs, e.g. dietary, social, educational of people should also be made known to staff, volunteers or facilitators.
    * In the case of a medical emergency, the name of Family Doctor should be offered to staff, volunteers or arts facilitators.
    * In the case of an emergency, medication will only be given by staff, volunteers or arts facilitators while under their supervision, unless a letter of permission is offered from the child or young person’s parent/carer with full instructions.


Provided that all The Glens Centre policies and procedures are adhered to, it is the wish of The Glens Centre staff and Board of Directors that staff and volunteers encourage vulnerable adults to participate in activities and help them to develop their own ideas and skills as well as experience the many other positive outcomes, both personally and socially, acquired by participation in such activities.

This policy fulfils the requirements of the legislation and embraces the principles of best practice in relation to Vulnerable Adult Policies and procedures in both the Republic of Ireland and the United Kingdom.

Adopted as agreed on behalf of The Glens Centre Board of Directors:

Phil Sun Chairman
15 Oct 2021



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